PAYMENT VOUCHER WAS ENTERED WITH INCORRECT OBJECT CODE

SHOULD HAVE BEEN 1400 –

WHICH REQUIRES PROPERTY NUMBER IN THE DECRIPTION FIELD

Scenario: Agency entered payment voucher with object code 0800. Voucher printed, warrant generated and mailed. In checking reports, etc. agency noticed that voucher should have been entered for object code 1400, which requires that a property number to be entered into the description field. Since the warrant has already been generated and mailed, it is too late to cancel the warrant. Also, since it requires a property number, a JV cannot be entered to correct the problem. The agency must follow the steps listed below.

STEP 1.

Enter a completely new payment voucher.

STEP 2.

Enter lines that had the incorrect object code. In the description field, must reference the old payment voucher number (as a cross reference). Put in dollar amounts of line.

STEP 3.

Enter new lines with the correct object code. In the description field, reference the property number. Put in dollar amounts of line.

Document total will be zero.

**NOTE: Voucher must go to CAS to update

STEP 4.

A MW (manual warrant) transaction must be entered into AFNS with a zero dollar amount and reference the payment voucher. (Can use the payment voucher number as the manual warrant number so that it would stand out as a transaction that was manually entered.)